Ways to Highlight in PowerPoint

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How to Highlight in PowerPoint?

The look of your PowerPoint presentation can significantly impact how well your audience pays attention. One way to enhance the appeal of your slides or to emphasize certain information is by highlighting certain text.

Whether you’re going for a way to simplify the information on your slides or for an appealing visual effect, here are some of the best ways to highlight in PowerPoint.

Highlight text in PowerPoint using Word

  • Enter the text you want to highlight in Word or copy-paste it from the PowerPoint presentation. Select the text and under the Home tab, go to Text Highlight Color and select a color. The text will be highlighted in the color you chose.

Create text and highlight it in Word

  • Now you need to copy the text back to PowerPoint. Select the text, right-click and choose Copy, and go to the PowerPoint slide where you want the text to appear.

Copy highlighted text to PowerPoint

  • Paste the text in PowerPoint. When you do this, a small icon will show up next to the text. It is called Paste Options. Click on it and select Keep Source Formatting.

Paste in PowerPoint

  • The text will show up as highlighted in the Word document.

Preview of the highlighted text

  • If you want to continue highlighting other text in the PowerPoint presentation, double-click an already-highlighted word, and select the Format Painter.

Double-click the highlighted text

  • The mouse pointer will change into a paintbrush. Select the text you want to be highlighted and it will show up just like the text block formatted in Word.

Result of the highlighting text

  • Click Esc to change the mouse back to normal functions.

Highlight text in PowerPoint using shapes

  • Open the PowerPoint presentation and choose the text you want to highlight. Under the Insert tab, go to Shapes and choose the shape the highlighted color will have. We’ll choose a rectangle for this example.

Selecting shapes in PowerPoint

  • Drag a rectangle over the word(s) you want to highlight.

Dragging rectangle over the words

  • With the rectangle selected, under the Home tab, go to Shape Outline and select No Outline.

Editing outline of the shape

  • Then, go to Shape Fill right next to it and select the color you want for your highlight. You have many more color options here than you do in Word.

Go to Shape Fill to select highlight color

  • With the rectangle selected, right-click and choose Send to Back.

Set the shape to be the background of the words

  • Now the highlighted text will appear over the colored rectangle.

Result of the highlighted word using Shape

Highlight one piece of text in PowerPoint

The following steps apply to PowerPoint 2016 with an Office 365 subscription, PowerPoint on Mac and PowerPoint Online. The only thing that differs is the look of the Text Highlight Color icon.

  • Open the PowerPoint presentation, go to the slide you want to edit and select the text you want to highlight.
  • On the Home tab, go to Text Highlight Color and select a color. The text will be highlighted in the color you chose.

Highlight multiple pieces of non-continuous text in PowerPoint

The following steps apply to PowerPoint 2016 with an Office 365 subscription and PowerPoint on Mac. The only thing that differs is the look of the Text Highlight Color icon.

  • Open the PowerPoint presentation you want to edit.
  • Without any text selected, on the Home tab, go to Text Highlight Color and choose the color you want to use for highlighting.
  • The mouse pointer will change to a highlighter as you move it over the text.
  • Select each piece of text you want to highlight. Once you are done, you can click again on the Text Highlight Color or press Esc, and the mouse pointer will change back to normal functions.

If you need any help brushing up your PowerPoint presentation, or you’re thinking of taking your presentation to the next level by creating animated highlights, we are here 24/7. Simply click here to start a project. Our Konsus writing team can also help you polish and proofread your presentation content or create it based on your notes. We give you reliable and efficient delivery, with turnaround as fast as 12 hours.


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